CUSD Volunteer Clearance Process

• New Process as of September 4, 2026! All previously approved volunteers need to reapply! •

Parents/Guardians who would like to volunteer need to complete the following through the new Verkada Volunteer System. If you have already completed this process with Verkada, even if it was for another school, team, or group, email us at notes@becmusic.org so we can check on your status.

All non-employees who will volunteer with students must complete this process.

1. Gather required documentation:

   • TB Assessment or Negative TB Skin Test. If you don’t have one, you can request our nurses to fill one out for you that you can upload to Verkada. This is an online form that will be automatically sent to the BHS School Nurse. Be sure to select Buchanan High School as the recipient at the end of the form. —> TB Assessment Form

2. Fill out the volunteer application online through Verkada once you have the TB Assessment. —> Volunteer Application Form

   • Upload the TB assessment to your volunteer application.

3. When your application has been submitted, email us at notes@becmusic.org to let us know so we can have the application reviewed & approved.

4. Volunteer clearance is good for up to 4 years from the date of the TB Test/Assessment.

For Overnight Trips:

You will need to complete these additional steps in addition to those above. A fingerprint packet will be provided. The cost of the fingerprints may be covered by the volunteer.

1. For Overnight Trips and/or Working Unsupervised with Students: Fingerprint/LiveScan forms will be given to the appropriate teacher/coach who will then give the form to the applicant. You do not need to get fingerprints if you have been fingerprinted for CUSD in the past. Please let us know if you have so we can look up your records.

2. The chaperone/volunteer applicant will follow the directions on the form and obtain fingerprints.

3. Results are usually returned within 24-48 hours. We’ll let you know when cleared.

DMV Pull Notice

If you will be driving your own vehicle or a district vehicle with students, please complete a DMV pull notice after your volunteer application has been approved and your fingerprints have been cleared.

1. Click on the link below. Enter your full name and email address. Click ‘Go to form’.

2. Close the pop-up window (use the instructions below instead).

3. For site/dept select ‘405 - Buchanan High School’ and for Employee ID Number type ‘Parent Volunteer’.

4. In section 1, add your full name, CA Driver’s License #, and click to sign the form. Click continue at the bottom.

5. For ‘Select recipient…’, choose ‘Transportation Dept (All Existing Employees Select This Option) (dmvpullother@clovisusd.k12.ca.us)’ at the bottom.

6. Click ‘Add people to notify’. Add notes@becmusic.org.

7. Click the red ‘Send to recipient’ button.

Thank you for volunteering to serve our students!