Emergency Contact: John Lack, Director, 509-389-0467 (Emergencies Only).
Student Transportation: Provided for the duration of the trip.

($) - Meal/Snack not provided/included with trip.

Tuesday, April 14th ($15-$20):

• Breakfast: At home

• Lunch: Bring snacks/food from home. Light snacks are provided on the flight.

• Dinner: At Denver Airport ($) ($15-$20)

Wednesday, April 15th ($0):

• Breakfast: At hotel (Provided).

• Lunch: Snacks will be provided during rehearsal.

• Dinner: Buca di Beppo (Provided).

Thursday, April 16th ($TBD):

• Breakfast: At hotel (Provided).

• Lunch: TBD based on prelims performance time.

• Dinner: TBD based on prelims performance time.

Friday, April 17th ($20-$25):

• Breakfast: At hotel (Provided).

• Lunch: Lunch on your own at UD Arena ($20-$25)

• Dinner: Dinner at Scene75 (Provided).

Saturday, April 18th ($TBD):

• Breakfast: At hotel (Provided).

• Lunch: Lunch TBD

• Dinner: Dinner TBD

Sunday, April 19th ($45-$50):

• Overnight Drive: Stop at IHOP ($15-$20).

• Breakfast: Indy Airport ($15-$20) *May not be hungry after IHOP

• Lunch: Lunch at Denver Airport ($15-$20)

• Dinner: Dinner at home!

Hotel (Tuesday): Embassy Suites by Hilton Plainfield Indianapolis Airport, 6089 Clarks Creek Road, Plainfield, IN 46168

Hotel (Wednesday-Saturday): SpringHill Suites by Marriott Troy Dayton, 1825 Towne Park Drive, Troy, Ohioi

• Please Note: Parents are discouraged from booking the same hotel at the band.

• Checking in with your student at the hotel, visiting their hotel room, having breakfast with your student, etc. is not permitted as students must follow our exact guidelines and policies when on a trip.

Outbound Flight Info (4/14): Southwest Airlines Flight #366/#1893, Fresno to Denver to Indianapolis.
Return Flight Info (4/19): Southwest Airlines Flights #148/#2190, Indianapolis to Denver to Fresno

• What can you bring on a flight? Click Here

• Southwest Airlines Rapid Rewards: If you fly Southwest Airlines with any regularity, consider enrolling your student (and chaperones) in Rapid Rewards so you can earn points on flights to Dayton and any other Southwest Airlines flights you take.
  https://www.southwest.com/loyalty/enroll/

  • Optional - Complete by February 1st

• TSA Pre-Check Consider enrolling your student (and chaperones) in TSA Pre-Check if you haven’t done so already. This will allow you to use the Pre-Check lanes when we go through security for our flights. It is super easy and relatively quick. *Note that TSA Pre-Check enrollment is handled by three different third parties. Use this link to find an enrollment center that is close, see who the enrollment provider is, and then complete their online pre-enrollment application. Click here

  • Optional - Complete by February 1st. To apply, you must have an unexpired Passport, unexpired Exhanced (REAL ID) Driver’s License/State ID Card, or other approved ID.

  • Click here for more info on TSA PreCheck required documents.

Click on ‘Competition Info’ above for WGI World Championships info, including schedules (when available) and venue information.

Competition Site: University of Dayton Arena
Competition Schedule: TBA
Buchanan Preliminary Performance: Thursday, April 16, 2026, Time TBD

Video & Audio Recording at WGI Events is STRICTLY PROHIBITED .

Out of respect for fellow audience members and spectators and to protect the rights of the original composers and copyright owners who license their music to the Buchanan Instrumental Music Program and organizations that host events we participate in, the use of audio and video recording technology - including mobile devices and live streaming applications - during and rehearsal or performance setting is strictly prohibited.

• Packing list link above!

• Label EVERYTHING with your name.

• All bags must be brought on Tuesday morning, the day we depart.

8:00am All bags at Buchanan for bag check.
8:40am School Starts. Attend 1st Period.
9:30am Dismissed from 1st Period. Head to Bandroom. Load buses.
10:00am Depart for the airport.
10:30pm Arrive at Fresno-Yosemite International Airport (FAT). Check in and proceed through security.
12:05pm Board flight #1402. Gate #TBA
12:35pm Flight #366 departs Fresno for Denver. Southwest Airlines offers free soft drinks, juice, coffee, and snacks on their flights.
3:55pm Flight lands in Denver. Dinner on your own at airport ($). Groups of 3 or more.
5:30pm Report back to the gate.
5:50pm Board flight #2151. Gate #TBA
6:20pm Flight #1893 departs Denver for Indianapolis.
10:55pm Flight lands in Indianapolis.
11:15pm Get luggage.
11:45pm Load Bus. Rental Vans
12:00am Depart for hotel
12:15am Arrive at hotel. Check in.
12:45am Room Check & Lights Out!

8:15am Wake Up & Breakfast at Hotel (Provided). Eat a lot!
9:45am Room Checks/Load Bus & Vans
10:00am Depart for rehearsal at SportZone Indy.
11:00am Rehearsal at SportZone Indy. Significant snack provided.
3:30pm Rehearsal Ends. Load Truck.
4:15pm Depart for Music For All Office
5:00pm Music For All Office Tour
5:30pm Walk to Buca di Beppo
5:45pm Dinner @ Buca di Beppo
7:00pm Depart for Dayton (Troy), OH/Hotel
9:15pm Arrive at SpringHill Suites Troy, OH.
10:00pm Room Check
11:00pm Lights Out

Thursday’s schedule will be built around our prelims performance time. This won’t be known until March at the earliest.

TBD Wake Up/Breakfast
TBD Depart for UD Arena
9:00am Scholastic World Class Prelims Begins
TBD Lunch
4:00pm Scholastic World Class Prelims
TBD Dinner
TBD Evening Rehearsal
TBD Back to Hotel/Room Check/Lights Out

TBD Wake Up./Breakfast at hotel (Provided)
TBD Depart for UD Arena
9:00am World Class Semifinals @ UD Arena.
1:00pm Scholastic World Class Semifinals ends.
Lunch on your own at UD Arena ($)`
1:30pm Watch Independent World Class Semifinals.
5:30pm Independent World Class Semifinals. Load bus and & depart for Scene75.
6:00pm Arrive at Scene75. Dinner (Provided)
10:00pm Load bus & depart for hotel.
10:30pm Arrive at hotel.
11:00pm Room check.
12:00am Lights Out

• TBD Wake Up/Breakfast (Provided)

• Room Check/Check Out of Hotel)

• Morning/Afternoon TBD

• Possible Rehearsal if we make finals.
  
  5:00pm Scholastic World Class Finals
  8:15pm Independent World Class Finals
  11:30pm World Class Finale
  1:00am Load bus and vans and depart for Indy.

2:00am Stop at IHOP in Richmond, Indiana
3:30am Depart for Indianapolis Airport
5:30am Arrive at Indianapolis Airport/Check Baggage. Proceed through security.
8:45am Everyone at Departure Gate.
8:55am Board Flight #148 for Denver. Southwest Airlines offers free soft drinks, juice, coffee, and snacks on their flights.
9:25am Flight #148 departs.
10:15am Arrive in Denver/Lunch on your own at airport. ($)
1:05pm Everyone at Departure Gate.
1:15pm Board Flight #2190 for Fresno.
1:45pm Flight #2190 departs
3:10pm Land in Fresno
3:30pm Get luggage.
~4:50pm Picked up at Fresno Airport by your parents.